The Hesston City Council met Monday, Jan. 13, for a regularly scheduled meeting.
The Council took on a lengthy agenda with several key approvals, including the temporary notes for West Embers and Prairie Lakes.
• John Reimer moved to adopt Resolution No. 1113 which waives the use of G.A.A.P. accounting for 2014. Pat Moore seconded. Motion carried 5-0.
City Administrator Gary Emry said the G.A.A.P. waiver was standard procedure for the City.
Councilman Jason Jones noted the waiver resulted in a smoother auditing process for the City.
“When presentation, I thought it was mentioned it makes it more efficient from an auditing standpoint and cut down on the cost of audit because there is not as much detail,” he said.
• John Haas with Ranson Financial explained the temporary note process related to subdivision development West Embers IV and Prairie Lakes and shared with the Council the following bids:
UMB Bank - .550 percent
Commerce Bank - .600 percent
Country Club Bank - .750 percent
Central States Capital Markets - .875 percent
Citizens State Bank - .950 percent
Oppenheimer & Co., Inc. – 1.250 percent
D.A. Davidson & Co. – 2.000 percent
Pat Moore moved to accept the low bid from U.M.B. Bank to finance $1,353,000 in two-year temporary improvement notes at .550% interest. John Reimer seconded. Motion carried 4-0 with Jason Jones abstaining.
• Andrew Kovar with Triplett, Woolf & Garretson was present to answer Council questions relating to Resolution No. 1114 and the temporary notes financing process.
Pat Moore move to adopt Resolution No. 1114 which authorizes the issuance of temporary notes in the amount of $1,353,000 to finance infrastructure related to the West Ember 4th Addition and the Prairie Lakes Addition to the City of Hesston. Lee Birch seconded. Motion carried 4-0 with Jason Jones abstaining.
• John Reimer moved to accept the engineering contract with Certified Engineering Design in the amount of $82,527 for design work associated with the Prairie Lakes Addition project.
The Council discussed how the inspection process would be carried out.
It was determined the City would be responsible for inspections of the project.
Councilman Pat Moore expressed concerns with the inspection process, as did Emry. Councilman Brad Unruh agreed and said a great deal of care must be taken when inspecting the addition.
Lee Birch seconded. Motion carried 4-0 with Jason Jones abstaining.
• Mike Kellogg with Blue Tee Management was on hand to discuss golf course operations for the year ending 2013.
Kellogg said the course ended with a larger deficit than anticipated due to the unseasonably heavy rains in July and August.
“We finished $130,000 negative last year and budgeted for $62,000 negative and a couple things was the 100 year rain we lost three weeks of play and reseeding fairways. And we lost March and April with late snow,” he said.
Kellogg said in 2014, the course will focus on drawing in more outings and events.
Jason Jones moved to approve the request by Blue Tee Management to spend $3,492 from the $50,000 annual capital improvement funds to purchase solar window shades for the golf course clubhouse. Lee Birch seconded. Motion carried 4-0 with Brad Unruh abstaining.
• John Earl, Derek Roth, and Brad Koehn from the Hesston Recreation and Community Education Board were present to discuss field utilization issues with HRCE activities and the need for improved sporting facilities in Hesston.
The three discussed the need for additional baseball facilities in Hesston.
• Gordon Waltner of Vision Computers and Police Chief Doug Schroeder were present to explain the server upgrade plan for both City Hall and the Police Department.
Schroeder said the improvements were part of the Police Department’s Capital Improvement Plan budget.
Lee Birch moved to accept the bid from Vision Computers in the amount of $11,087 to upgrade the servers at City Hall and the Police Department. Jason Jones seconded. Motion carried 5-0.
• It was the consensus of the Council to meet on Saturday, February 15th from 8:00 am to noon at the Dyck Arboretum Pavilion to discuss the city’s strategic plan.
• Jason Jones moved to make the following appointments to the KRWA Annual Meeting: Scott Robertson – voting delegate and Chad Mason – alternate delegate. Pat Moore seconded. Motion carried 5-0.
• It was the consensus of the Council to approve February 24th as the date for the USD 460 and HRCE joint meeting. The newly adopted strategic plan and sports facilities will be topics for discussion.
• Jason Jones moved to approve the write-off of the non-collectable EMS accounts receivable in the amount of $2,446. Pat Moore seconded. Motion carried 5-0.
• Lee Birch moved to approve the write-off of non-collectable Municipal Court accounts receivable in the amount of $4,571.64. Pat Moore seconded. Motion carried 5-0.
• Lee Birch moved to approve the write-off of the non-collectable Utility accounts receivable in the amount of $1,345.04. Pat Moore seconded. Motion carried 5-0.
• Pat Moore moved to approve the contract with Linburg Vogel Pierce and Faris, Chartered in the amount of $15,325 for auditing and support services for the year ended December 31, 2013. Jason Jones seconded. Motion carried 5-0.
• Lee Birch moved to authorize funding of the annual REAP (Regional Economic Area Partnership) assessment of $1,242 and the WRC (Water Resource Committee) assessment of $1,279. Jason Jones seconded. Motion carried 5-0.
• Pat Moore moved to accept the resignation of Chad Fuqua from the Harvey County Board of Zoning Appeals and Planning Commission. Jason Jones seconded. Motion carried 5-0.